N %V0"K8IPOcZ endstream endobj 956 0 obj <>stream For the AO, the APC should add the limits for all CHs and use 2 times that amount for the AO billing cycle limit. a. Accessibility Issues, P/T Card ModuleComputer Based Training |, P-Card Cardholder Agreement and Application|, P/T Cardholder Disclosure Acknowledgement |, Agency Master P/T Card Spreadsheet Version FY22 |, T-Card Cardholder Agreement and Application|, Payment Process and Suspension Criteria |, New Credit Card Activation Instructions |. The delegation letter is from the HA (or their designee). contingency or deployed). All requests for temporary changes or exceptions to the MCC, single purchase limit or monthly credit limit will be submitted to: CreditCardServices@idoa.in.gov. 1 0 obj Disclaimer: AcqNotes is not an official Department of Defense (DoD), Air Force, Navy, or Army website. HyTSwoc [5laQIBHADED2mtFOE.c}088GNg9w '0 Jb It is highly encouraged that the HA also receive initial training on purchase card policy as well as refresher training every two years. xXmO0)>&h5%GuAR&h~wNRhRr;]O-gH!Ec0= endstream endobj startxref (1) A Governmentwide commercial purchase card program is a program that is authorized pursuant to a delegation of contracting authority and designation as a DoD contracting activity for the purpose of streamlining the purchase and payment processes for supplies and services by use of a Government-issued purchase card. Immediately upon receipt from the CH, the AO shall review and approve the monthly card account statements in addition to reviewing and certifying for payment the monthly billing statement. Chapter 1, section 8 of this instruction delineates specific training requirements. 2016 CT.gov | Connecticut's Official State Website, regular All new applications should be submitted to CreditCardServices@idoa.in.gov and will be processed onthe 15th of each month. Activities establishing local Purchase Card Programs shall develop an IOP to manage and operate the local Purchase Card Program. 952 0 obj <> endobj 2y.-;!KZ ^i"L0- @8(r;q7Ly&Qq4j|9 Further guidance regarding establishment, operation, and oversight of Governmentwide commercial purchase card programs can be found in the Department of Defense Government Charge Card Guidebook for Establishing and Managing Purchase, Travel, and Fuel Card Programs at https://www.acq.osd.mil/asda/dpc/ce/pc/docs-guides.html . Any information, products, services or hyperlinks contained within this website does not constitute any type of endorsement by the DoD, Air Force, Navy or Army. CreditCardServices@idoa.in.govCreditcardservices@idoa.in.gov is a shared inbox that is monitored 24/7 for credit card requests and exceptions. APCs are able to set up CH accounts online using CitiDirect. Agency Program Administrator Program Documents. DoD Government Charge Card Guidebook (April 30, 2009), ACQuipedia Government Purchase Card Program, Defense Procurement and Acquisition Policy (DPAP) Purchase Card website, FAR 13.301 Government Commercial Purchase Card, DFARS 213.301 Government Commercial Purchase Card. a. 2 0 obj HVmo0_qiq8J!`1+m~g-X(p{{|w|o=\]%~?_|_-.gOzo+((biqP"$WmWz4oOp}+jJa ?`U7e Supervisor: Recommends individuals for their assigned roles, spending limits, and expected purchasing activity. A person with which blood type is a universal donor? %%EOF Connecticut's Extreme Hot Weather Protocol will be activated from 8AM on Tuesday, July 19, through 8PM on Sunday, July 24, 2022. Settings, Start voice Contract Manager Katie Potter, IDOA Procurement Phone: (317) 234-4998KPotter1@idoa.in.gov. %PDF-1.7 % mY$.$*u?N$KsNc)3W The AO then reviews and approves the e-statement within the agencys required timeframes. ywNz12Je!F[c/6Mr\Rk>a4PhlG o.[QU,_zA2E=vn&=r@z#8@8tiM,sx{kgR?^x.1i`}1|bxw>nx^/h8GSD^,iy>vB0&`e/A.^k>eKTHd?6h{,^3)>3ga$PeQ.O #E\LVjv`Thr GGCCCC[GGP8 QH1x@ !,%.fb1p03nk5tt1pG%Y n 7h.j |eAHT1Yj i`$0ol6w |`` 9w1"u.f`kWf0 0 [1]. Key participants in the GPC Program are: [1], Each organization has specific policies and procedures on use of the card, eligible purchases, receipt of purchased items, and payment. <> Activities should establish local procedures for nominating and appointing APCs, AOs and CHs. f> The monthly billing statement is a summary invoice of all transactions of the card accounts established under the AOs account. endstream endobj 957 0 obj <>stream Certifying Official (CO): Approves the purchase card invoice to be legal and proper for payment. Approving Official (AO): Approves the spending of one or more cardholders. Ensure that proper and sufficient funding are available to procure the required supply or service. The Purchase Card Program is intended to streamline small purchase methods; minimize paperwork; eliminate Imprest Fund (petty cash); streamline payment processes; and simplify the administrative effort associated with traditional and emergent purchase of supplies and services. 6281 0 obj <>stream It seems that JavaScript is not working in your browser. The APC shall ensure, to the maximum extent practicable, that the CH account is suspended at least 30 days (one billing cycle) prior to the projected date of any transfer, retirement or termination. The Government Purchase Card (GPC) Program (also known as the GSA SmartPay Program) provides charge cards to agencies/departments throughout the U.S. Government. This is a U. S. General Services Administration Federal Government computer system that is. _n'E0`Z)ky#@[-oN#f0.x#QtJB ZBi3z]61FeB;C$2CCDfAEv3VW9d, (68 Z+,("JR%A;B#Br,oO}A. input, About the Indiana Department of Administration, General Surplus On-Line Sales to the Public, Get Certified as a Minority or Women's Business, Report [1]. T:ic y+OZd))bp=MGIuv.3Z0MJ8*BUk2:mbxgX7KVqFA2%W&+&r[]q\lC. Setup forms can be found on the DON CCPMD website under the bank guidance tab. 6263 0 obj <> endobj Maintain all documents, receipts, and packing slips, per agency procedures. 972 0 obj <>stream jh#hm'TfbJthLe xSq[57KRa[GKCS Gs]!F=odbJwtg?zrt]=Yk7w%YpNZx>%Y9!$:A Ri0{FQYGD2-gb#E endstream endobj 190 0 obj <> endobj 191 0 obj <> endobj 192 0 obj <>/MediaBox[0 0 612 792]/Parent 187 0 R/Resources<>/Font<>/ProcSet[/PDF/Text/ImageB/ImageC/ImageI]/XObject<>>>/Rotate 0/Tabs/S/Type/Page>> endobj 193 0 obj <>stream k$5fAC}8XcO{]kNZ <>/ProcSet[/PDF/Text]/Font<>>> Document all purchase card transactions on a purchase card log. A letter from the immediate supervisor nominates the CH. hWYo8+|L:( #TI&3#vXcg9I# FQ CH and AO billing cycle limits shall be reviewed by the APC, at a minimum, quarterly. Commanders, COs and APCs shall establish internal management controls to operate, manage and provide oversight of the local Purchase Card Program. The IOP shall be written and provided to all Purchase Card Program personnel and shall be updated to reflect current guidance from DON CCPMD. The cardholder should perform the following for each purchase: [1], Each month the cardholder shall reallocate and submit the monthly e-statement to the AO within his/her agencys required timeframe. [ Q(1!?1!fFUUk(T^@|~A,HQzgQD%F1uO{!5|u7K q2, 1~&=g(, When completing the forms, make sure to provide an alternate mailing address (recommend APC) in case of deployment. (hQ3qGGIK~VRG8"cOgbfOWxx%~\2! The APC shall ensure that any CH account that has not been used in the previous six months or was used less than 3 times in the six months period is closed unless the supervisor submits an acceptable justification to the APC (i.e. It could be because it is not supported, or that JavaScript is intentionally disabled. The billing cycle limit may be assigned in increments of $100 up to $9,999,900. All transaction documentation must be kept for three years after the statement end date. endobj 31. x- [ 0}y)7ta>jT7@t`q2&6ZL?_yxg)zLU*uSkSeO4?c. R -25 S>Vd`rn~Y&+`;A4 A9 =-tl`;~p Gp| [`L` "AYA+Cb(R, *T2B- Convenience check accounts cannot be set up online. An official website of the United States Government, Change Number: DFARS PGI Change 6/23/2022 Effective Date: 06/23/2022. The program streamlines the procurement and payment processes from beginning to end. The Department of Administrative Services and the Office of State Comptroller have contracted with Voyager Fleet Systems, Inc./US Bank to provide a Statewide Fuel Card Program. ?+ Verify receipt of the item or service when the transaction appears on the e-statement. 3 0 obj Agency/Organization Program Coordinator (A/OPC): Provides oversight of the local GPC program; prepares program policy and guidance. )U!$5X3/9 ($5j%V*'&*r" (,!!0b;C2( I8/ P-Card Information for Agency P-Card Coordinators, P-Card Information for Client Entities (Municipalities, Non-Profits,Schools). At a minimum, the procedures shall include furnishing each APC, AO and CH with a letter of delegation on command letterhead outlining the duties and responsibilities of the position. Individuals found performing unauthorized activities are subject to disciplinary action including criminal prosecution. hbbd``b`^$` )@; Explain. The cardholder shall forward all transaction documentation to the AO for his review and approval concurrent with forwarding the monthly e-statement. ?f }@@N7~3G|PPYT`@*t aht~H;;N}_M.#A+#> i4E;oNr/#s wG xR^[ochg`>b$*~ :Eb~,m,-,Y*6X[F=3Y~d tizf6~`{v.Ng#{}}jc1X6fm;'_9 r:8q:O:8uJqnv=MmR 4 The Purchasingand Travel Card Program is designed to assist in the management and payment of business-related purchases. 0 The P-Card Program is co-sponsored by DAS Procurement and OSC Accounts Payable providing a commercial credit card participating state agencies and client entities for the payment of goods and services. 6271 0 obj <>/Filter/FlateDecode/ID[<7EDA6D642A243F4ABAEAC701FF8B4248><8C7D7F9AB94FBC4FB5CD10BEF1AA52A0>]/Index[6263 19]/Info 6262 0 R/Length 59/Prev 570556/Root 6264 0 R/Size 6282/Type/XRef/W[1 2 1]>>stream https://www.acq.osd.mil/asda/dpc/ce/pc/docs-guides.html, PGI 213.3 SIMPLIFIED ACQUISITION METHODS, Civilian Agency Acquisition Council (CAAC), Interagency Suspension and Debarment Committee (ISDC). $t"&F_:F*E? !pk8^w4;qRx B FEx E)#\k8gJXR!Ht]EIZ^.^6EUNdl5W1@9~7Ywx.W~;EQn^UlmT Tf8 +Br,?PuJz}G CH designation represents the HA's confidence in the CH's integrity and is assigned according to mission requirements. n3kGz=[==B0FX'+tG,}/Hh8mW2p[AiAN#8$X?AKHI{!7. a. Accessibility 215 0 obj <>stream )y L( $9]7WU.~ $y,#4)$6BjTqVRPa}ly$*Fq,4`-8 p cK&.U0n+IJ|afE Cooling centers are open statewide. z@q"tIYCAAiJv]%_T'es(*h>T7/ac1y>tT! 961 0 obj <>/Filter/FlateDecode/ID[<0965E9B12BFA1943B745ADC175A8609A><60CDFB32017B424AB0B18EB305C8788C>]/Index[952 21]/Info 951 0 R/Length 63/Prev 388291/Root 953 0 R/Size 973/Type/XRef/W[1 2 1]>>stream PGI 213.301 Governmentwide commercial purchase card. hbbd``b`mL@H0w 2%,Fb/ >7 For existing accounts, the APC should review the CH's expenditures for the previous twelve months, select the month with the highest expenditures and use that amount. Commands operating and managing local Purchase Card Programs are responsible for performing oversight of their local program following the guidance provided in this instruction and its associated references. Have a valid procurement/purchase request that authorizes the cardholder to purchase the particular supply or service. endstream endobj startxref V)gB0iW8#8w8_QQj@&A)/g>'K t;\ $FZUn(4T%)0C&Zi8bxEB;PAom?W= All program participants, APCs, AOs and CHs, must receive initial training on purchase card policy as well as refresher training every two years. Access to and use of the information of this website is at the user's risk. %PDF-1.6 % (MORE INFO), P-Card Information - A Purchasing Card Program Overview. Prior to establishing a local DON Purchase Card Program, the HA (i.e., CO) must obtain a grant or delegation of authority to operate a Purchase Card Program. HJkL@# ,1 The AO is usually the Cardholders direct supervisor. Cardholder: The individual issued the purchase card and authorized to make purchases. The Purchasing Card program is co-sponsored by the Department of Administrative Services Procurement Services and the Office of the State Comptroller. {37VS.`4!@o= n5M]@M-,5kGjfft,Z&mRa wdpp{U_$4*[$$Ulbpp NH^09!=aft@f K.. dq0tp0Ht0H40v40t4v0dt0){tt0vt @!K Hs40z `FvfbAP3j i .```"GS.GLo1yaH0)i( #V The GPC Program is intended to streamline the small purchase and the payment process, minimize paperwork, eliminate imprest fund transactions, and generally simplify the administrative effort associated with procuring goods and services under the micro-purchase threshold. _UA+/S+dMi{EZc?'5$4Q_fj0;~ :@|qAE~V&!\:8-/[~^_^hu\*2,qc)6VM{?+h[E(c,]58~O"l8Q{^:z(>2S?``ZNW{;~sVxH}%C/bqipL)lpD!PZ;NPcnj4xUu5F~CuZAouT9 =7SmK2x\FiLZPpPUA+,^TkL7iU-CDKys3$D+kY)z1wHuQ|{`_'"1s|VZ5Y2\oU0fvR$k^`1je"Ia*"? endstream endobj 958 0 obj <>stream Initial training and biennial refresher training is required. Individuals designated as CHs shall not be assigned as AOs or as APCs within the same hierarchy. The Purchase Card is for Official Government Use Only, Not for Private Use. In the absence of any other information, a billing cycle limit of $5,000 is recommended for the CH. CHs that certify electronically through CitiDirect must have access to the bank's application. "F$H:R!zFQd?r9\A&GrQhE]a4zBgE#H *B=0HIpp0MxJ$D1D, VKYdE"EI2EBGt4MzNr!YK ?%_&#(0J:EAiQ(()WT6U@P+!~mDe!hh/']B/?a0nhF!X8kc&5S6lIa2cKMA!E#dV(kel }}Cq9 P-Card Information for State Employee Cardholders. To find the nearest available locations, visit 211ct.org or call 2-1-1. HWF+@/sk1Z9PdJ["e.Uox'2^0A$s/^^sB.rX(, ~DZOv>}n\~$Z}S~Y_QcAk(h'iO^ endstream endobj 194 0 obj <>stream Contents: Program Overview | Contact Information | PeopleSoft P/T Card Module | Communication Protocols | Applications and Requests | Resources. Urgent after-hours or weekend requests contact (317) 690-7732 (Email or text message are preferred). A delegation letter is required to show authority to purchase supplies and/or services. The PeopleSoft Purchasing/Travel Card Module is intended to upload card transactions electronically for reconciling, statement payment, and portal transparency. CH training is critical. font size, Prequalification (Construction Contractor). QoOS^BN^gu^r}q=(#EVmW1x9.+F9NXg6/wW>(K39-I|2?rt=L&})|mSJ~\+Uf.`Qh"l[>j0`U`Uc Mk)P;:^@-R&b3G0H5yG9|F0.25qDl,go6A~ 6a~x@8L69Ql3n']Af\r(1oC1j9PSQ/d v|r:V TEWH2nX|-] $yb4\*d({ ;Y4{QUG21u8'NpR;i=O@f7O5;p\hz The Purchase Card Program was developed to provide a fast and convenient method to procure and/or pay for all requirements under the micro-purchase threshold ($2,500 for supplies and services, $2,000 for construction and $25,000 for CHs Outside of the United States (OCONUS) under the appropriate conditions). hbbd``b`$=$XAD a. HCAs are responsible for oversight of activities to which they delegate contracting authority, including those under their cognizance that manage and operate local Purchase Card Programs. Current documentation of training must be maintained by the APC for the duration the participant/employee serves in this capacity and for three years beyond. <> 189 0 obj <> endobj The use of the procurement and travel card will virtually eliminate the use of traditional SDO purchases, and in many circumstances, the need for check requests or petty cash. (*(%8H8c- fd9@6_IjH9(3=DR1%? %%EOF The delegation should be accomplished per the guidance provided below. endstream endobj 953 0 obj <>/Metadata 113 0 R/OCProperties<><><>]/ON[963 0 R]/Order[]/RBGroups[]>>/OCGs[963 0 R]>>/Outlines 259 0 R/Pages 945 0 R/StructTreeRoot 292 0 R/Type/Catalog>> endobj 954 0 obj <>/ExtGState<>/Font<>/XObject<>>>/Rotate 0/StructParents 0/Type/Page>> endobj 955 0 obj <>stream stream At a minimum, the following controls shall be put in place to maintain the integrity of the Purchase Card Program. Hb``$WR~|@T#2S/`M. DON activities will nominate and appoint CHs as accountable officials per the DOD FMR. Some of the features on CT.gov will not function properly with out javascript enabled. Copyright 2022 State of Indiana - All rights reserved. The need for the Purchase Card Program began with Executive Order 12352, "Procurement Reform", issued in 1982. The price must fall within the available funding, the micro-purchase limit, and the cardholders single purchase and monthly limits. In the event of a RICO violation, the government can seek the divestiture of a defendant's interest in a business. N')].uJr It is designed and intended to more effectively meet your purchasing and travel needs. No federal endorsement of sponsors intended. Letters shall also contain the date indicating when the letter is issued. After several interim programs, the DON issued a tailored Task Order, DON-9700-003, to Citibank on July 6, 1998, to provide worldwide purchase card services for the DON. A letter of rescission should be issued and attached. The CO is typically also the AO. hoo6 % %%EOF f*g;(*xQI.\#I^>D zY*)s?lJ#6RQZ&B&oA%6F %B> *uTeiY5EJy^}dt.;8al @-HN'ZqTt]VM5NlPN{uBa&]}X;]07Dm'Y()@+O|Dlmf 1/yj? _1DMYhv%D@dKv;io:4D]84%F^!~TE9i1cveIv{b+*?(s#WjaQJpbt11~o.g=b2j{k &U.5FUNjTHE}S^N/N/fiI Va4H]#*V]ud9sE"G*~2nDnf\_;WCq?Cr?+ hTKSa?uwvfK,l,o/Ab.-X55F "bXA!MQlE@sEDEA@e =ys> @fPxVw` ` x@K0}Lbnvu,6:f`@Oek^'TugBMnky7LOx6.wTXLm< =KHuShf^9JH,+Yu~HTx's[Sy}Y]|w.r_P55sOZ#;xp 2w5%_peg#ZU58N%-[6^jlv.lWtOHf_h$IOyrd7G !p$~Hk(. nQt}MA0alSx k&^>0|>_',G! endstream endobj startxref endobj 198 0 obj <>/Filter/FlateDecode/ID[<0C64FF8A3788F340973D37B7A18CC8B4><79583AA8CA0D524B952D1DED8C62AB3E>]/Index[189 27]/Info 188 0 R/Length 62/Prev 647864/Root 190 0 R/Size 216/Type/XRef/W[1 2 1]>>stream Reduces administrative paperwork through streamlining of the procurement process. hb```b``vf` cb` #HKPplK&~;x'O2AScKQgZ)KQIZ)avlkelkjU(\v ) 70!zmGZ;%+-x-)"; (2) Governmentwide commercial purchase card programs cannot be established or operated unless contracting authority is granted in accordance with governing laws and regulations, and delegated through a contracting activity identified at 202.101 . (1) Each CH and AO account delegation of authority shall include their billing cycle limit. This system is subject to monitoring. d:VO=IREML(ZH-\Fs6U:&kUh^k:4{UuNBZ{.slH5zRc;D:7U4p*xy~PWm:?az'Dj^EQ'Sj +3 ETP{N:/OZ7Z`ZgTY[v`kD.P~"_UYY"M[!MkGan?? Os2n %Cs /5IR{SD=~y!07{,}x@)#(xV/[7@`^m;1VB>;v :`A7)x; The information contained in this Website is for informational purposes only and is not intended as a form of direction or advice and should not be relied upon as a complete definitive statement in relation to any specific issue. This facilitates detection of unauthorized transactions or errors on the monthly electronic statement of account (e-statement). Make the purchase with the vendor at one all-inclusive price (including delivery). What should an investigator do if they encounter a bloody footprint. %PDF-1.6 % 0 2~P>1:'NqIgjSjVjg8QXM"pqi!G__O2H:u:Y.aN2Zx* EZ}E|#\.Z%piu^ O :~W#P[ o@zyN_~K{>YN'>3,nRmHjswE]mW a. All requests for emergency temporary changes or exceptions to the MCC, single purchase limit or monthly credit limit must be submitted to: CreditCardServices@idoa.in.gov The request must contain the word "EMERGENCY" in the subject line in order to be processed. @3:RX+4]"6Y~[ &MTQ@(D %PDF-1.3 For new accounts for which there is no spending history, the APC should conduct an anticipated spending pattern projection and apply the guidelines above to the projection. hb```,l@( The following categories of personnel may be issued a purchase card or be appointed as an AO or APC to accomplish official duties.

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